Are you fed up with 2,000 function announcements a year? Do you feel like you’re wasting so much time trying to catch up with the latest news? Dean Jones, founder and CEO of BestKnownHost, addresses the BKH knowledge environment in this talk and offers realistic tactics and to help you remain informed while ensuring you don’t lose crucial knowledge required to succeed as a professional in the technology industry.  

I dropped the mail and booted up my laptop and found seventeen e-mails in my inbox. Is information overload real? Absolutely. Though the real danger is the flood of ly meaningful information we let in.

Infobesity the Over-consumption of Information Could Be Raising the Stress Levels of Almost Half of British Office Workers, Reveals a UK Report.

To be clear, even though consuming 35 billion bits of daily is substantial, that’s not what’s creating the crisis. It’s the meaning that could be in the information we have received that stresses us out and keeps us from focusing on one thing at a time.

In our age of information overload, Computer and information research scientist. Computer programmer. Computer support specialist. base administrator. Information security analysts, Network and computer systems administrators, Software developers, Web developers, well everyone must learn to discern between good and evil, right and wrong, truth and falsity.

Handling the “Not so important things” 

When you set foot in a forest, every one of your human senses feeds you information about your environment and surroundings. But you don’t implode because initially there aren’t that many things you have to worry about unless you come across a dangerous animal or suspicious-looking fruit. 

is a completely different story. You never know which message is urgent, has a hidden agenda, or is just spam. Therefore, every new message in your inbox becomes a poisonous berry.

Not knowing which s are important causes most of us to become overly stressed and pressures us to get through them instantly, instead of working on tasks at hand.

This leads to addictive behavior and sometimes getting involved in tasks that aren’t even on your to-do list.

Without the ability to discern, we stand impotent in an age of information overload.

Addicted to Dopamine

Checking and organizing s creates dopamine in the brain (a compound present in the body that helps control the brain’s reward and pleasure center) making highly addictive. It’s no surprise that about 30% of our working day is spent interacting with . We simply the rush of going through new messages and quickly replying because it makes us feel extremely productive. However, in , it’s sapping us of the energy we need to manage our work successfully. 

“Your Mind Is for Having Ideas, Not Holding Them”

Cognitive Load

Managing all this ly meaningful information in our inboxes is taxing and according to a study by Baba Shiv at Stanford University, there is a limit to our cognitive load,” the total amount of mental effort that can be used in the working memory to accomplish a specific task. Once this load is exhausted, hardly any energy is left to clear and concise decisions.

Even to live in our Age of Information is hard; to lead in our Age of Information is even harder.

So how does one deal with all this information without getting stressed?

1. Clarify and Organise

For spiritual leaders, it’s important to recognize that information must not only be managed but also dethroned. You have to set apart a time to clarify and organize these inputs before you can act on them. Allens GTD method calls this the processing : you decide what you want to do with each idea. Is it urgent? What’s the goal? What’s your next action step?

2. Appropriate Use
Match the message to the best medium. Recognize when the is not the best method of communicating. Sometimes face-to-face are better than a string of unclear or sensitive s going  back and forth.

3. To: vs. Cc:
Be discerning about your use of To: vs. Cc: Why? Ever receive an where it’s unclear who has the action because everyone is in the To” field?

4. Subject Lines
Use clear subject lines that clearly describe the topic.

5. Reply to All
Resist the urge to simply click reply to all, if not everyone needs to receive your reply. Another tip to avoid the Reply to All cycle is to use the Bcc: field for all recipients, when appropriate. That way only the sender will receive the replies.

6. Response Times
What are you’re agreed response times for internal and external communications? If there are none maybe it’s time to agree on them with your relevant stakeholders.

7. Information Fast

At least one day a week, we must rest from gathering information just as the ancient Israelites rested from gathering wood. We must still our racing minds and rest our information-soaked souls.

So how can you keep up? Learn what’s important? Filter out what’s not? Grow as a person? Get things done?

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